St. James Parish
Council Minutes
April 14, 2003
OPENING
PRAYER: Lou Carey
PRESENT: John
Alvey, Ed Barlett, Doris Cadd, Lou Carey, Roger Holyfield, Mike Klamm, Chuck
Koesterer, Jerome Schieder, Annette Talbot, Chris Venditti, Father Ron Will,
Father Jim Urbanic, Ken Oyen, and Youth Representative Diana Keck
ABSENT: Kim
Lay, and Youth Representative Vincent DeMarco
The meeting was opened by
Chairperson Annette Talbot. There was
one correction to the March minutes noted by Ed Barlett in his ministry report
last month. It was recorded that Kudos
to Jan Agee for her prompt follow-up on the Stewardship Time & Talent
questionnaires should have read Lou Carey rather than Jan Agee. The minutes were then approved after a
motion by Doris Cadd, seconded by Ed Barlett.
The agenda was approved after two additions: (1) Parish Workday Report;
and (2) Baseball/basketball question by Annette.
Before the agenda, Father
Jim told the council he is honored to be Father Ron’s replacement as pastor
effective June 8th. He said
he is looking forward to his new assignment at St. James.
AGENDA:
1) The
Pastoral Council candidates are Jan Agee, Len Platt, Larry Stanley, and John
Talbot. Elections will be at Masses the
weekend of May 10 and 11. Biographies
and pictures will be included as a bulletin insert prior to elections. It was decided to have a “get-acquainted”
retreat with the new members on Saturday, June 14th from 9 a.m. to
noon.
2) Father
Ron asked if there were any comments regarding Jim Danielson’s report on Project
2010. Father mentioned Larry Kramer
does strategic planning. An advantage
over Jim Danielson is that Larry is Catholic, and was formerly with Avilla
College involved with many fundraising events.
Mike Klamm suggested meeting on a Saturday morning in the fall with a
facilitator to review our present 2010 Project.
3) Parish
Feast Day will be Saturday, July 26. Volunteers for a chairperson or
co-chairpersons are needed to organize it.
Doris will include a request in the bulletin for co-chairpersons.
4) The
Ministry Head Appreciation Party rescheduled for April 22nd has 18
RSVP’s according to Lou. Council
members are to be at the St. Stephen Room at 6:30 p.m. to decorate.
5) The
Easter Egg Hunt requested by the Knights of Columbus will not be held this year. They may have one next year when they have
more time to get it organized.
6) 2010
Strategy #2 review by Doris and Ed.
Ed noted the
following changes:
Goal A. Diversify the Mass:
Action #1: Initiate a choir exchange. Will need to replace Tyler as contact. Tyler doesn’t feel we have a choir cohesive
enough to send to another parish. The
adult bell choir has visited other churches and community events.
Action #2: Explain portions of the Mass in the
worship aid and newsletter. Write a Liturgy Corner geared to children or follow
the adult articles with family discussion questions. Ed said there are articles every month in the St. James Network
and a Dear Padre column in the bulletin frequently.
Action #3: By 2005 half of our liturgical ministers
will be under age 30.
March 16, 2003 the Confirmation group assisted in
planning, prepared, and participated in the 6 p.m. liturgy, and this goal needs
to be included in the considerations for selecting a Director of Liturgy and
Music.
Goal B. Promote a Variety of Prayer Experiences
Actions #1, 3, 4, 5, 6 are “In Place.”
Action #2 Contact for holding yearly parish
pilgrimages is changed from Fr. Dien to Fr. Jim.
Doris reported all Actions in Goal C related to the
website are in place, and Howard Henry, the webmaster, has done a commendable
job. She said our goal of 10,000 hits
per year is not being met, and she felt the lack of usage may be related to the
fact that information is often outdated or not in place at all. Howard has repeatedly expressed his
willingness to get the information on the website, but he needs material
provided to him from the ministry heads.
In regard to making the parish directory available on the website,
Howard recommended that individual consent be obtained because of the issue of
privacy. Doris also noted the parish is
greatly indebted to Toni McLain for the hours she devotes to publishing the
parish newsletter quarterly. Doris
reported the Video Ministry headed by Matthew Barlett, who built his own
website that Howard incorporated into the church’s website. Those who log on can view Masses that are
catalogued as of 4-6-03. Doris said she
spoke with Susan Woehrman about revamping the school website which is currently
at a standstill. Susan said she would
make one more effort to convene a committee meeting to work on the school
website.
Action #4: To have a functional parish
library/study room is still largely dependent on funding and availability of
space. The goal for completion is July,
2007.
7) (a) The
Parish Workday headed by Roger Holyfield resulted in several inside and outdoor
improvements. The 8th graders weeded,
trimmed, mowed and mulched the Prayer Garden.
Trees were trimmed, windows washed, dividers replaced in the bathroom,
replaced light bulbs, dusted the sanctuary, and touched up scratches in the
pews were some of the projects.
(b) Annette asked if there is a policy for using
the gym or ball fields? Ken Oyen said a
parish or school organization can use the gym, but if group is not one of these
organizations there is a $35 per hour charge.
Jim Schulenberg handles the outside ball fields.
8) Ministry Reports
Prayer: Lou Carey-no report
Youth: Jerome Schieder – Willie said the youth
faith-sharing group meets every other Sunday after 6 p.m. Mass. He would like to move up to 4:30 p.m. before
Mass. Chris said she didn’t think
earlier would be better because it would interfere with family activities on
Sunday afternoon and there would not be
as good a turnout.
Liturgy: Chris Venditti – Reported Tyler is
leaving, and that applications are being accepted for his replacement. She recognized Ed Barlett’s confirmation
group involvement with liturgy at the 6 p.m. Mass. Chris also said the same format for Easter will be used as last
year with overflow crowds being seated in the Social Hall.
Communication: Doris Cadd – No additional report
Christian Formation/Religious Ed: Kim Lay – No
report
Catholic Organizations: John Alvey - The Altar
Society takes the summer off with no business meetings held.
School: Chuck Koesterer – No candidates are running
for school board. They also need
someone to head the School Auction.
Internal Human Concerns and Outreach: Annette
Talbot - No report
External Human Concerns and Outreach: Ed
Barlett – No additional report
Administration & Stewardship: Chuck
Koesterer-The bell tower won’t be ready for Easter. They are working on the budget.
They are looking at renovating the bathrooms, and the parking lot is in
need of repairs.
PASTOR’S
REMARKS:
§
Father reported June 8th is his last day
at St. James. He asked the council if
he could have a farewell reception following 11 a.m. Mass on June 8th.
The
next meeting will be May 12th at 7 p.m. with opening prayer by
Annette.
May
Agenda:
§
Report on St. James access number by Bob Wiese
§
Report on Parish website by Howard Henry
§
Report on School website by Sharon Woehrman
§
Parish Feast Day
§
Council Election Results
§
Strategy #3 Review by Chris and Roger
The
meeting ended with a prayer by Doris.
Meeting
notes courtesy of Dorothy Haynes